How often do employers need to file Form 941?

Employers are required to file Form 941, the Employer's Quarterly Federal Tax Return, on a quarterly basis. This form is used to report income taxes, Social Security tax, and Medicare tax withheld from employee wages, as well as the employer's portion of Social Security and Medicare taxes. Filing it quarterly ensures that the IRS receives the necessary tax information in a timely manner to track withholdings and ensure compliance with federal tax obligations. The quarterly filing frequency also allows employers to accurately reconcile their tax obligations and make any necessary adjustments based on their payroll activities during each quarter.

Annual, monthly, or bi-annual filing does not align with the established requirements for Form 941, which specifically stipulates that it should be submitted four times a year, typically due on the last day of the month following the end of each quarter.